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Privacy Policy

Robertson Outdoor Bursary Privacy Policy


Robertson Outdoor Bursary values your privacy and makes every effort to comply with data protection law. This privacy policy explains what personal information we collect from you and how we use it.


In terms of the General Data Protection Regulation, your data is controlled by the trustees of the Robertson Outdoor Bursary, Court Barn, Ham Road, Charlton Kings, Cheltenham, GL52 6ND. Any queries about data protection should be referred to Steve Smith, our treasurer, at the above address or by email:


The information we collect:



In common with most other websites, our site logs statistical information about visitor behaviour. It may also use ‘cookies’ for this purpose and to improve its performance. Cookies are tiny pieces of text stored on your browser when you first visit a site. When you return to the site, the site reads the cookie and knows you have been there before.


The information collected by our server or cookies may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths. This information is automatically collected when you use our website. We do not use it to identify individual users of the site.


The legal basis for this processing is our legitimate interest in maintaining and improving a website for the benefit of our supporters and the general public. If you are worried about cookies, you may prefer to wholly or partially reject them in your browser; the site will still work. You can also delete them. See the Help menu of your browser for details, or consult for more information.


If you follow a link from our site to another site you are no longer covered by our privacy policy. Each site has its own privacy policy.


Email mailing list.

We maintain an email mailing list to keep supporters and donors informed about our activities. We will retain your name, email address, preferred language and the nature of your connection with the Robertson Outdoor Bursary and will process this information on the legal basis that we have a legitimate interest in running and publicising the charity. This information will not be passed to any other organisation. Each email you receive from us will give you the option to unsubscribe from the list.


Our third-party mailing list service, MailChimp, is based outside the European Economic Area but is part of the US-EU Privacy Shield programme which is deemed to meet the requirements of the General Data Protection Regulation. Emails sent out from MailChimp may include ‘web beacons’, which inform us about whether an email has been opened and links clicked.


How we use your information

The information we collect from you, either online or on paper, is used solely for the administration of the Robertson Outdoor Bursary and to inform you about its activities. We do not share your data with any other organisation.


We take all reasonable steps to protect your personal data against loss, misuse, unauthorised access, disclosure and alteration. Computers are password protected and only trustees have access to the email list data.


We ordinarily retain your data for 10 years, but you may ask us to delete it at any time.


Your rights

You have the right:


  • to be informed about the collection and use of your personal data.

  • to rectify any information that is inaccurate or incomplete.

  • to erase any information we hold if it is no longer necessary for the purpose for which it was collected.

  • to restrict the purposes for which your data is used.

  • to be provided with your information in a form that can be transferred to other organisations.


To exercise your data protection rights, contact the Treasurer, Robertson Outdoor Bursary, Court Barn, Ham Road, Charlton Kings, Cheltenham, GL52 6ND or by email:


We will provide a copy of your personal information free of charge and within one month of you requesting it. We are obliged to verify the identity of any person requesting this information.


More information on your data rights is available from the Information Commissioner’s Office ( You have the right to appeal to the ICO if you are not happy with our privacy policy or data protection practices.


Changes to privacy policy

If we change our privacy policy, we will tell you on this page and, where appropriate, by email.


May 2018

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